I recently lost my vehicle logbook and needed to figure out how to replace a lost logbook in Kenya. Since the logbook proves ownership, replacing it quickly is very important.
If you’re in the same situation, here’s a clear step-by-step guide to help you.
Quick Answer
To replace a lost logbook in Kenya, get a police abstract, obtain a tape lifting report, apply via NTSA TIMS portal, upload documents, pay KSh 2,500, and wait for approval.
What Is a Logbook and Why It Matters
A logbook is an official document issued by the National Transport and Safety Authority (NTSA) that:
- Proves vehicle ownership
- Is required for sale or transfer
- Can be used as loan collateral
👉 Losing it requires immediate replacement.
Requirements to Replace a Lost Logbook
Before applying, ensure you have:
- Police abstract
- Tape lifting report (DCI)
- NTSA TIMS account
- Payment fee (KSh 2,500)
Step-by-Step: How to Replace a Lost Logbook in Kenya
Step 1: Get a Police Abstract
Visit the nearest police station and report the loss.
Step 2: Obtain Tape Lifting Report
Go to the DCI office for vehicle verification (engine & chassis).
Step 3: Log in to NTSA TIMS Portal
Visit the NTSA portal and sign in.
Step 4: Apply for Duplicate Logbook
Select:
👉 Apply for Duplicate Logbook
👉 Click Create New
Step 5: Select Vehicle
Click Apply against the vehicle with the lost logbook.
Step 6: Fill Application Form
Provide:
- Reason for replacement
- Collection location
- Notification method
Step 7: Upload Required Documents
Upload:
- Police abstract
- Tape lifting report
Step 8: Make Payment
Pay KSh 2,500 via M-Pesa or other options.
Step 9: Submit Application
Confirm and submit your request.
Step 10: Wait for Processing
Processing takes about 1–2 weeks.
👉 You’ll receive an SMS or email notification.
Extra Tips and Best Practices
- Ensure documents are clear and accurate
- Track application status on TIMS
- Keep payment receipt
- Double-check vehicle details
- Apply immediately after loss
Common Mistakes to Avoid
- Skipping tape lifting report
- Uploading wrong documents
- Entering incorrect vehicle details
- Not confirming payment
- Delaying application
FAQ
How much does it cost to replace a logbook?
KSh 2,500.
How long does it take?
About 1–2 weeks.
Can I track my application?
Yes, via the NTSA TIMS portal.
Conclusion
Replacing a lost logbook in Kenya is straightforward if you follow the correct process. Just gather your documents, apply online, and track your application for a smooth experience.
